ResData
ResData - help
Getting started 

ResData datasets

The ResData dataset form allows UNSW researchers and HDR candidates to create a description of datasets derived from their research. Entering a dataset record and/or uploading files into ResData increases the visibility of research projects and any associated data or research materials that have been generated, collected or collated.


Create a new dataset record

Select 'Publish dataset record' under ‘Publishing data’ on the left of the ResData dashboard. The tool for creating a dataset record will open in a new window. If prompted, disable pop-up blockers. The tool consists of eight tabbed pages, to be completed sequentially, guiding UNSW researchers and HDR candidates through dataset record process.

ResData Dashboard


Deposit agreement

Select one of the following:

  • UNSW Australia holds the copyright in these data
  • You hold the copyright in these data

UNSW staff should select 'UNSW Australia holds the copyright in these data'. In most cases, UNSW HDR candidates should select 'You hold the copyright in these data', unless conditions apply as per the UNSW Intellectual Property Policy.

The deposit licence/agreement covers user expectations and ResData responsibilities for storage, preservation and access to the information deposited in ResData. Agreement is required to create a dataset record.

Select 'Agree' to begin creating a record.


Save draft

To create and save a draft dataset record, either:

  • Select a project/grant from the InfoEd list
  • OR
  • Click on 'Create project/grant' and add a project name and description.

At the bottom of the page, select ‘Save draft’.

Save draft

A pop-up message will ask for confirmation that the record is to be saved as draft. Saving as draft will close the form.


Edit

To edit a dataset record, select ‘Edit’ from the dropdown Action menu on the dashboard. If another person on the record has it open, a pop-up message will display who is currently accessing the record.

Dashboard dataset action menu - edit function

Exit

To exit the dataset record tool, select the ‘Exit’ button in the top right corner of any page and select ‘OK’ in the pop-up message.

Dashboard

In the centre of the dashboard, the following will be displayed on the ‘Publishing data’ tab:

  • My datasets: Datasets which you have authored, including draft and completed records.
  • My projects/grants: Projects or grants which list you as a contributor.

Select the ‘Manage’ dropdown menu to edit a dataset or add a dataset to a project/grant.

Dataset dashboard


Project/grant 

Select a project/grant

This is a mandatory field.

InfoEd project

Only projects administered by InfoEd are available for selection. Unfunded or external projects may not appear. To manually enter a project, see ‘Non-InfoEd projects’.

Projects with the following InfoEd Proposal Status are available for selection:

  • Successful (GMO Account Opening Request)
  • Successful (GMO Release Pending)
  • Successful (OPS Awaiting GALF)
  • Successful (OPS Create/Update TRIM)
  • Successful (Personnel Not Commenced)
  • Successful Under Mgmt
  • Closed
  • Closed (Not Executed)
  • Final Reports Pending
  • Pending Closure (GMO Review)
  • Pending Closure (RFO Finance Review)
  • Pending Closure (OPS Review)

Enter the InfoEd Reference Number or keywords from the title of the project into the search box and select it from the list.

InfoEd ID


If you are not a Lead Chief Investigator (LCI) or listed as a 'person' on the InfoEd record, a message will appear asking you to request permission to deposit a record for the project. Select ‘Request permission’ and the request will be sent to the LCI for approval.

Request permission red button


Alternatively, enter keywords for the project into the search box and select ‘Browse projects/grants’. The ‘Browse project/grant’ window will appear. From here, you can filter by personnel and year. Selecting a project name will expand the list to display further information about the project or grant.

Search Browse

Select the relevant project and then select ‘Close’ to continue. As on the project/grant tab, if you are not listed on the InfoEd record, a message will appear reminding you to request permission to deposit a record for the project. Select ‘Request permission' and the request will be sent to the LCI for approval.

Request permission green pop-up


Non-InfoEd projects

For non-InfoEd projects, create a project/grant by selecting ‘Create a project/grant’.

Create a new project button


Name

This is a mandatory field.

Enter the name or title of the project/grant.

Name field


Description

This is a mandatory field.

Enter a brief description of the project/grant. Consider including proposal abstract or project objectives and scope.

Project description field


Funding type

Select one of the following funding types from the dropdown:

  • Grant
  • Award
  • Other
  • Unfunded

Funding type field


Start date/End date

Use the calendar to enter the start and end dates of the project.

The start date is the date the project commenced, as stated in the Funding Agreement. The end date is the estimated date the project will conclude. If the project has completed, enter the date the project concluded.

Start and end dates field


Funding organisation

Enter the name of the funding organisation for the project/grant.

Funding organisation


Funding scheme

Enter the name of the funding scheme for the project/grant.

Funding scheme


Website

Enter the URL for the project or grant website, if available.

Website


Description 

Title

This is a mandatory field.

Enter a name of title of the dataset.

Title


Description

This is a mandatory field.

Enter a brief description of the dataset. Consider including information such as the type of data, variables recorded and instruments or materials used.

Description


Methodology

Describe how the data were collected, generated or derived, and methods of analysis. If there is a website that contains more information about the methodology, enter the Uniform Resource Locator (URL) into the URL field.

Methodology

Add a URL by selecting the add button.

Add button

Remove a URL by selecting the delete button.

Trash button


Keywords

This is a mandatory field.

Enter keywords to describe the dataset.

Keywords

Add a keyword by selecting the add button.

Add button

Remove a keyword by selecting the delete button.

Trash button


Field of Research (FOR) subject code(s)

The Fields of Research (FOR) codes allow research to be categorised by discipline. The FOR codes are one component of the Australian and New Zealand Standard Research Classification (ANZSRC) system. The ANZSRC is the collective name for a set of three related classifications developed for use in the measurement and analysis of research and experimental development (R&D) undertaken in Australia and New Zealand. The ANZSRC replaces the Australian Standard Research Classification (ASRC) and was released on 31 March 2008.

Enter a keyword or FOR code and select from the options.

FOR codes

Add an FOR code by selecting the add button.

Add button

Remove an FOR code by selecting the delete button.

Trash button


SocioEconomic Objectives (SEO) subject code(s)

The ANZSRC SEO classification allows researchers to categorise datasets according to the intended purpose or outcome of the research. The 2008 ANZSRC SEO classification updates the 1998 ASRC SEO classification.

Enter a keyword or SEO code and select from the options.

SEO codes

Add an SEO code by selecting the add button.

Add button

Remove an SEO code by selecting the delete button.

Trash button


Geographic coverage

Note: The Geographic coverage feature of ResData is currently unavailable.


Time period

If a particular time period applies to the dataset, use the calendar icon to enter a start and end date. Enter additional information about the time period into the free textbox, if applicable.

Time period


Storage & retention 

Dataset identifiers

A dataset identifier is a Uniform Resource Locator (URL) or reference number associated with the dataset.

From the dropdown, select 'URL', 'DOI' or ‘Other’ and then enter the identifier into the text box provided. Select ‘Other’ to indicate other identification or reference numbers associated with the dataset (for example, a Handle, UNSW ethics approval number, GenBank accession number).

Dataset identifiers

Add a dataset identifier by selecting the add button.

Add button

Remove a dataset identifier by selecting the delete button.

Trash button


Place of data storage

This is a mandatory field.

Enter a physical location, or URL:

  • Physical location: Enter the physical location of the dataset. Include the name of the department or unit and institution. For example, School of Women’s and Children’s Health, Faculty of Medicine, UNSW.
  • URL: Add the URL if the dataset is available online.

If the dataset is not already publically available online, data files may be uploaded. A physical location should still be entered if data files are uploaded.

Place of data storage


Upload data files

Uploading files is optional. If the dataset is already publically available online, please enter one or more public identifiers in the ‘Dataset identifiers’ section and do not upload files to ResData.

As indicated in the deposit agreement, only data files that can be made publically accessible online should be uploaded. Files will be available for public download when the dataset is published to Research Data Australia.

To upload files, select ‘Choose file’ and find the file to be uploaded. Once selected, enter a public file name in the textbox provided. This will be the name displayed to users who wish to access and download the file when the dataset is published online.

Any file format is accepted, but best practice for long-term access and preservation is to choose formats that are non-proprietary, uncompressed, and widely used by your research community. For recommended file formats, please refer to the UK Data Archive file formats table.

Upload data files

Select 'Upload' to start uploading the file.

Please note that the upload speed will depend on the stability and speed of your internet connection. The file size limit is 2GB. If you need to upload files over 2GB, please contact a ResData Administrator(lib.duld.lrs@unsw.edu.au). In addition to this, a dataset record has a limit of 20GB. Contact the ResData Administrator if you need to exceed this amount.

Once a file is uploaded, it will be displayed in the ‘Files uploaded’ list. Select the dropdown Action menu to download or remove the file.

Files uploaded


Retention

UNSW's Retention periods for records relating to research states that "Retention periods detailed in retention and disposal authorities or in other authorities that mandate retention periods, are however minimum periods. If there is a demonstrated business need for continued retention of records they should be retained beyond these minimum periods for as long as they are still required."

Select the appropriate retention period based on guidance from the UNSW Retention periods for records relating to research:

  • Permanently
  • Other: If ‘Other’, use the calendar to select the retention end date.

Retention


Access & rights 

Information is required in at least one of the three sections on this page. Please provide a Copyright owner, Access conditions and/or Licence.

Copyright owner

Complete the following:

  • Select the name of the copyright owner from the dropdown:
    • University of New South Wales
    • Other copyright owner: If ‘Other’, enter details of copyright owner.

The copyright owner should match the selection made in the deposit agreement. UNSW staff select ‘UNSW’ and the year of publication. In most cases, UNSW HDR candidates should select 'Other copyright owner' and enter their name as the copyright owner, unless conditions apply as per the UNSW Intellectual Property Policy.

  • Select the year of publication from the dropdown
  • Is there additional information about rights held in and over this dataset?
    • If there is additional information about rights held in and over this dataset, enter this information in the textbox provided (for example, a URL which leads to a specific rights statement).

Copyright owner


Access conditions

Access conditions include restrictions to the dataset for any reason. This may include conditions limiting access due to security, privacy or ethical considerations.

Please note: If data files have been uploaded, public access must be selected.

  • If access conditions are known, select one from the dropdown:
    • Access on request: This dataset is available on request. Please identify a contact person and details (e.g. email address) in the textbox provided.
    • Ethics approval may apply: Access to this dataset may be subject to approval by an ethics committee. Please identify contact details in the text box provided.
    • Public access: This dataset is publically available. If this condition is selected, include the dataset identifier and/or place of data storage (URL) on the ‘Storage & retention’ page. Alternatively, upload files on the ‘Storage & retention’ page. A licence, governing the terms of access, may be applied to the dataset.
    • Restrictions may apply: Access to this dataset may be restricted to certain users or usage. Please identify contact details in the text box provided.
    • Temporary restriction: Access to this dataset is restricted for a period of time. This may be due to a funding contract or publisher embargo. Please identify the end of restriction date, and contact details in the text box provided.
  • If there is additional information on access conditions, enter this information in the textbox provided (for example, details of software tools required to access the data).

Access conditions


Licence

A licence is a legal document which provides permission for people to use the dataset under certain conditions. Licences can outline liberal to very restrictive permissions of use. These permissions are dependent on the type of licence applied to the dataset.

Select a licence from the dropdown:

  • Creative Commons Attribution 4.0 International Licence – Attribution (CC BY 4.0): This licence lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.
  • Creative Commons Attribution-ShareAlike 4.0 International (CC BY-SA 4.0): This licence lets others remix, tweak, and build upon your work even for commercial purposes, as long as they credit you and license their new creations under the identical terms. This licence is often compared to “copyleft” free and open source software licences. All new works based on yours will carry the same licence, so any derivatives will also allow commercial use.
  • Creative Commons Attribution-NoDerivatives 4.0 International (CC BY-ND 4.0): This licence allows for redistribution, commercial and non-commercial, as long as it is passed along unchanged and in whole, with credit to you.
  • Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0): This licence lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.
  • Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0): This licence lets others remix, tweak, and build upon your work non-commercially, as long as they credit you and license their new creations under the identical terms.
  • Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International (CC BY-NC-ND 4.0): This licence allows others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.
  • GNU General Public Licence: This is a free software licence, developed by the GNU Operating System. It allows users to use the software for any purpose, change it to suit their needs, and share the software as well as any changes made to the software.
  • AusGoal Restrictive Licence: The Restrictive Licence template is designed to be used in a situation where there is personal or confidential information that needs to be protected, or where there are embargoes or other time or content limiting restrictions that need to be enforced as part of the licencing.
  • No Licence: No licence has been applied. All rights to reuse, communicate, publish or reproduce the material are reserved, with the exception of specific rights contained within the Copyright Act 1968 or similar laws. Contact the copyright owner for permission to reuse this material.
  • Other record provider defined licence: If another licence applies, select this option and enter the URL containing the terms and conditions of the licence.

For more information, please refer to the Creative Commons licence information source.

Licence


Contributors 

A person or researcher, defined in the UNSW Research Code of Conduct, refers to “All UNSW staff, conjoint appointments, and visiting appointments undertaking research at UNSW, including staff classified as ‘professional and technical’ and casual staff undertaking research.”

Suggested contributors

Suggested contributors are sourced from the associated InfoEd project/grant. Select the checkbox next to suggested contributors to add them to the dataset record.

Adding a UNSW contributor

To add a UNSW contributor, enter their zID, last name or first name into the search box and select from the options.

Search for contributors

Add a contributor by selecting ‘Add contributor’.

Add contributor

Remove a contributor by selecting the delete button.

Trash button


Adding a non-UNSW contributor

To add contributors unaffiliated with UNSW to the dataset description record select 'Create contributor’.

Create contributor

Enter the following details:

  • Title (Prof, Dr, Mr, Ms)
  • First name
  • Last name
  • Affiliation
  • Related identifier: Enter a unique identifier associated with the person such as an ORCID ID, a ResearcherID or a URL to a researcher profile webpage.

Add new contributor

Add a related identifier by selecting the add button.

Add button

Remove a related identifier by selecting the delete button.

Trash button

Add a contributor by selecting the ‘Add contributor’ button.

Add person button


Role

The role describes the relationship between the dataset record and the contributor.

Select the appropriate role from the drop-down menu next to the name of each person:

  • Lead Chief Investigator (LCI): The principal authority for the dataset.
  • Contributor: A person who has been involved in the creation of the dataset.
  • Other: A user-specified role, for example, Lab Manager or HDR Supervisor.

List of contributors


Browse UNSWorks publications
Related resources 

Related datasets

Related datasets are outputs of the same project/grant or are related to the described dataset.

Suggested datasets are sourced from the associated project/grant from InfoEd. Select the checkbox next to the dataset to add it to the form.


Search for datasets

Enter a keyword for the dataset into the search box and choose the relevant dataset from the options that appear. In the Dataset preview, select ‘Link to this Dataset’ to add it to the form.

Dataset preview


List of related datasets

Added datasets will appear here.

Next to each dataset, choose their ‘Relationship’ to the described dataset by selecting one of the following from the drop-down:

  • Related Dataset: A dataset related to the current dataset.
  • Describes: The related dataset describes the current dataset.
  • Is a part of: The related dataset is a part of the current dataset.
  • Other: A user-specified relationship between the datasets. If ‘Other’, enter a relationship in the textbox provided.

List of related datasets

Remove a dataset by selecting the delete button.

Trash button


Related publications

A related publication is any formally published document available in digital or online format, which refers to the dataset. Related publications can be searched for in UNSWorks, or entered manually.


Search for publications in UNSWorks

To find a publication in UNSWorks, enter search terms and select from the options that appear. Select ‘Link to this publication’ to add it to the form.

Search for publications in UNSWorks


Alternatively, enter keywords and select ‘More’ at the bottom of the result list for the full search results.

Browse more publications in UNSWorks


Select the box next to the relevant publication, then select the ‘Back to record’ button to confirm selection and return to the form.

Browse UNSWorks publications


Enter publications manually

From the dropdown select URL, DOI or Citation and enter the relevant details, for example:

  • URL: http://www.storylines.org.au/
  • DOI: 10.1594/PANGAEA.484677
  • Citation: Fabian, A C. (2006) ‘Variable high-energy y rays from the elliptical galaxy M87’, Science, Vol 314(5804), 1398-1399.

DOI

Add a publication by selecting the add button.

Add button

Remove a publication by selecting the delete button.

Trash button


Preview 

Use the preview page to review the complete dataset record before submitting it to ResData. Select ‘Edit’ to return to each section to make changes.

Edit button

Select ‘Next’ to proceed to dataset record submission.

Next button


Submit 

To submit the dataset record, select one of the following:

  • Save draft: The dataset record will not be publicly displayed in ResData. Only the depositor is able to access the record from the ResData dashboard. Select this option for incomplete records.
  • Publish: Following submission, the depositor has 21 days to edit the record before it is published to Research Data Australia, a discovery service for Australian research data. A Handle persistent identifier will be assigned to the dataset record. Select this option if the record is ready for publication.
  • Publish and assign a DOI: Following submission, the depositor has 21 days to edit the record before it is published to Research Data Australia, a discovery service for Australian research data. A Handle persistent and Document Object Identifier (DOI) will be assigned to the dataset record.

Select ‘Submit’ at the bottom of the page to submit the dataset record and select ‘OK’ in the pop-up message to confirm submission.

Submit

An acknowledgement page will be displayed confirming the submission of the dataset record. Select ‘Exit’ to return to the ResData dashboard.

acknowledgement page

On the dashboard, the dataset record will be located under ‘Datasets’ and the status will display as ‘Pending' if you selected either publish option, or ‘Draft’ if you saved as draft.

acknowledgement page